Careers

We are seeking an experienced Director of Facilities with a strong background in engineering and mechanical systems to manage all aspects of operations for a luxury private residence.

The ideal candidate will have in-depth expertise in plumbing, electrical, and HVAC systems, with hands-on experience overseeing preventative maintenance, equipment upgrades, and complex system troubleshooting.

This role also requires the ability to lead a facilities team, ensuring smooth day-to-day operations and optimal performance of all residence systems.

The candidate must have 10+ years of leadership experience in an engineering or mechanical field, ideally within a private UHNW household. The ability to manage multiple projects concurrently, from capital planning to special initiatives.

$150-174K DOE

Are you passionate about working with a private family, helping with young children and creating a positive, nurturing home environment? We are seeking a Family Assistant who thrives in a household setting, acting as both a family assistant and a trusted provider. This role requires great experience with children in a school or daycare setting alongside a private household/residence. A track-record of stability is preferred. This role requires a caring, teacher-like approach when with the child. If you love working with kids and have experience balancing personal and family assistant tasks, this position offers an exciting opportunity to make a difference in a dynamic household. $30-50 per hour DOE.

We are seeking a highly motivated Personal Assistant to support two Principals of a family office. Reporting to the CFO, this role offers an exciting opportunity to manage complex personal and professional responsibilities while growing into high-level project oversight. Ideal candidates thrive in fast-paced environments, handle multiple tasks with precision, and operate with discretion and a proactive mindset.

Key Responsibilities:

• Travel Coordination: Arrange complex domestic and international travel with seamless itineraries and contingency planning.

• Art Collection Management: Support the curation and care of an extensive art portfolio.

• Event Management: Plan and execute private events, ensuring flawless experiences.

• Project Oversight: Travel as needed to manage projects on-site, including NYC properties.

• Personal Tasks: Handle special projects and diverse personal requests for family members.

• Collaboration: Coordinate with the family office team and liaise professionally with principals.

• Real Estate Support: Assist with residential real estate operations, including vendor management and project facilitation.

Qualifications:

• 5-8 years of experience in corporate or family office settings.

• Strong organizational, multitasking, and communication skills.

• Technical proficiency in writing, proofreading, and project tracking.

• High EQ, discretion, and proactive problem-solving abilities.

• Flexible and eager to tackle challenges with enthusiasm.

This is a unique chance to work alongside leaders in a dynamic family office environment and make a meaningful impact. If you’re ready to bring your expertise to this role, we’d love to connect!

Kindly inquire for full job description.

Seeking a dynamic, experienced professional to support an active household. The ideal candidate will excel in managing personal and household tasks, with a background in personal assistance, family support, or event production. This fast-paced role requires exceptional organization, adaptability, and a sense of service and humor.

Qualifications:

• Experience: 8+ years as a personal assistant or household manager; managing multiple properties is a plus.

• Education: Bachelor’s Degree or higher.

• Skills: Proficient in Slack, Google Workspace, and tech-savvy.

• Traits: Organized, adaptable, collaborative, discreet, with excellent communication and problem-solving skills.

Key Responsibilities:

• Manage errands, shopping, and shipping/returns.

• Conduct household walkthroughs and oversee inventory management.

• Coordinate vendors and household projects.

• Maintain calendars, emails, and household records.

• Provide daily updates and track important dates.

Compensation & Benefits:

• $175K+ salary, full benefits, 401(k) matching.

• 15 days vacation, 11 holidays, and business cell phone provided.
  
  Kindly inquire for full job description.

Are you proactive, resourceful, and personable, with a knack for turning challenges into opportunities? Join our client's private concierge medical practice, where they deliver highly personalized healthcare to extraordinary clients. They're passionate about revolutionizing the concierge medical experience, and they're seeking a dedicated Executive Assistant to support their dynamic doctor and her team. This role is critical to ensuring smooth operations and providing an exceptional patient experience as they strive to improve lives through integrated care.

What You’ll Do:

• Manage the doctor’s schedule and anticipate needs efficiently.

• Facilitate clear communication between the doctor and team.

• Deliver warm, professional interactions with patients.

• Handle administrative tasks and create client-facing materials.

• Tackle challenges with creative solutions.

• Conduct research and provide support as needed.

• Ensure compliance with company policies and uphold core values.

What We’re Looking For:

• Proven experience as an Executive Assistant or similar role.

• Exceptional organizational and communication skills.

• Self-motivated, adaptable, and detail-oriented.

• Tech-savvy with strong administrative capabilities.

• Positive, team-oriented, and thrives in dynamic environments.

• Passion for learning; interest in the medical field is a bonus.

Qualifications:

• Bachelor’s degree or higher.

• Proven experience as an Executive Assistant or similar role.

• Tech-savvy with strong administrative skills.

• Interest in biological sciences or wellness is a plus.

• Strong references and a clean background check.

Medical benefits are not included; a private healthcare stipend may be available.

Kindly inquire for full job description.

Join a renowned artist and art collector’s team as a Creative Administrative Project Manager, bridging creativity and execution. This role manages logistics for art exhibitions, coordinates with galleries and collectors, oversees vendor relationships, and ensures seamless operations for the artist’s projects. Ideal candidates have a strong background or interest in art, excellent project management skills, and the ability to travel 12-16 weeks annually.

Requirements:

• Bachelor’s degree (preferred in Art, Art History, Business, or related fields).

• 5+ years of experience in administrative or project management roles.

• Proven expertise in vendor management, budgeting, and logistics.

• Strong communication skills, including proposal writing and stakeholder collaboration.

• Proficiency in Microsoft Office and project management tools; familiarity with art inventory systems like Artlogic preferred.

• High emotional intelligence, discretion, and adaptability.

• Background or strong interest in art, art history, or cultural institutions.

Responsibilities:

• Manage all logistics for art exhibitions and shows, ensuring smooth execution.

• Coordinate with vendors, fabricators, and galleries, handling budgets and schedules.

• Serve as a liaison for collectors, organizing studio visits and client meetings.

• Oversee studio administration, including schedules, invoices, and art inventory.

• Collaborate with the Family Office, Principal’s Director of Assets, and Executive Assistant to align on projects.

• Plan and coordinate travel for exhibitions, ensuring all details are managed.

• Support the artist’s social media presence and philanthropic engagements.

• Solve problems creatively, adapting to shifting priorities and unexpected challenges.
  
  Kindly inquire for full job description.