Careers

We’re seeking a proactive Executive Assistant to support the Chief People Officer and Chief Financial Officer at a dynamic organization. This role requires strong problem-solving skills, attention to detail, and the ability to anticipate needs. If you're a resourceful professional who values efficiency and collaboration, we want to hear from you!

Responsibilities:

• Manage multiple priorities, ensuring timely execution.

• Coordinate meetings, drive projects, and facilitate communication.

• Oversee complex calendars and travel arrangements.

• Prepare and proof documents, presentations, and reports.

• Plan special events and large-scale meetings.

• Handle confidential materials with discretion.

• Anticipate executive needs and propose solutions.

Qualifications:

• 8-10+ years of experience in executive support or project management.

• Bachelor’s degree or equivalent experience.

• Proficiency in Microsoft & Google Suite (Excel, Slides, Docs, etc.).

• Experience with Salesforce, Slack, Adobe Acrobat, DocuSign, Zoom, and Teams is a plus.

• Strong critical thinking, problem-solving, and organizational skills.

• Personable with executive presence and stakeholder management experience.

• Occasional travel required; 2-3 days per week in the NY office.

Benefits:

• Compensation depends on experience: $110-125K.

• Medical, Dental, Vision, Life & Disability Insurance.

• 401k with Employer Match.

• Unlimited PTO & 14 Paid Holidays.

• Paid Parental Leave.

We are seeking a highly motivated Personal Assistant to support two Principals of a family office. Reporting to the CFO, this role offers an exciting opportunity to manage complex personal and professional responsibilities while growing into high-level project oversight. Ideal candidates thrive in fast-paced environments, handle multiple tasks with precision, and operate with discretion and a proactive mindset.

Key Responsibilities:

• Travel Coordination: Arrange complex domestic and international travel with seamless itineraries and contingency planning.

• Art Collection Management: Support the curation and care of an extensive art portfolio.

• Event Management: Plan and execute private events, ensuring flawless experiences.

• Project Oversight: Travel as needed to manage projects on-site, including NYC properties.

• Personal Tasks: Handle special projects and diverse personal requests for family members.

• Collaboration: Coordinate with the family office team and liaise professionally with principals.

• Real Estate Support: Assist with residential real estate operations, including vendor management and project facilitation.

Qualifications:

• 5-8 years of experience in corporate or family office settings.

• Strong organizational, multitasking, and communication skills.

• Technical proficiency in writing, proofreading, and project tracking.

• High EQ, discretion, and proactive problem-solving abilities.

• Flexible and eager to tackle challenges with enthusiasm.

Compensation ~$100-135K depending on experience.

This is a unique chance to work alongside leaders in a dynamic family office environment and make a meaningful impact. If you’re ready to bring your expertise to this role, we’d love to connect!

Kindly inquire for full job description.

We are seeking a highly organized and proactive Senior EA to support a HNW Principal. This role requires exceptional communication, discretion, and prior experience in a family office setting. While primarily remote, regular travel is required.

Key Responsibilities

• Oversee studio operations, scheduling, travel, and correspondence.

• Manage finances, invoices, and expense tracking.

• Lead projects, events, and vendor coordination.

• Handle HR processes, onboarding, and compliance.

• Archive key documents and provide light IT support.

Qualifications

• Availability to travel ~24 weeks/year.

• Strong problem-solving, multitasking, and leadership skills.

• Proficiency in Mac OS, Microsoft 365, and Adobe Suite.

• Bachelor’s degree required; Master’s preferred.

Competitive compensation depending on experience ~$120-$195K.

Full-time, salaried role with flexibility based on the Principal’s schedule.

Our client, a Burlingame-based venture capital firm, is looking for a stellar Events and Office Manager—someone who is equal parts people-person and operational pro. This role is about more than being friendly (though that matters)—it's about making the entire workplace hum with efficiency. From ensuring the fridge is stocked and conference rooms are guest-ready, to coordinating vendors, handling deliveries, and welcoming entrepreneurs through the door, you’ll be the engine behind a warm, polished, and well-run environment.

You’ll also take the lead on events—ranging from intimate founder lunches to high-profile investor gatherings and marquee annual celebrations. If you thrive on logistics, live for checklists, and genuinely love hosting—someone who instinctively takes care of people and details—this role was made for you.

This is a hands-on, high-impact role that touches every part of the firm—from team culture and day-to-day operations of the office. Your work will shape the experience for everyone who walks through the door—and your ability to anticipate needs, sweat the small stuff, and bring a sense of care to everything you do will make you indispensable.

What You’ll Do

Office & Culture Management

• Be the face of the office—greet guests, manage deliveries, answer the phone, and make everyone feel welcome.

• Keep the office space running smoothly and looking its best: supplies, vendors, maintenance, fridge-stocking, and everything in between.

• Liaise with building management and external vendors to ensure a seamless day-to-day environment.

• Manage and maintain a warm, polished, and functional workspace that reflects company values.

• Lead day-to-day cultural moments: birthdays, team lunches, welcome gifts, and thoughtful surprises that bring joy and connection.

• Provide light executive administrative support as needed, including calendaring, travel coordination, and logistical assistance.

People & Workplace and Event Experience

• Plan and host a wide range of events—from internal team celebrations to founder roundtables and investor gatherings.

• Own all logistics: planning, budgets, guest lists, vendor coordination, communications, and day-of execution.

• Drive 2 marquee events annually, including external community events or firm-hosted summits.

• Bring creativity and thoughtfulness to every detail—creating memorable, high-touch experiences.

• Partner closely with the investment and operations teams to support founder and portfolio-related activations.

• Help shape the internal employee experience through onboarding, team engagement, and internal ops.

• Gifting: Baby Gifts, Birthdays, Milestone, Sympathy, and more.

• Maintain internal tools that foster community, like a CRM of team/founder preferences, celebrations, and feedback loops.

• Regularly gather input from the team to improve the space, processes, and experiences.

• Take initiative on special projects and step in wherever support is needed.

Who You Are

• Warm, personable, and naturally hospitable—people love being around you.

• Highly organized and operationally excellent—you’re a checklist person and a follow-through pro.

• Comfortable managing multiple threads at once and always thinking two steps ahead.

• Equally happy stocking the fridge and running a VIP event.

• Experienced in event planning, workplace ops, or hospitality. 

• Thrive in an in-person, dynamic, high-touch environment.

The Details

• Competitive salary: $100K–$125K.

• Health, dental, and vision insurance.

• 401(k) Program.

• Equity eligibility.

• Flexible PTO + standard holidays
  A tight-knit, thoughtful team that values creativity, execution, and a great sense of humor.

• A long-term opportunity to shape culture and experiences in a meaningful way.
  

We are looking for an exceptionally capable, resourceful, and service-oriented Executive Operations Manager to work in close partnership with a distinguished ultra-high-net-worth family and their trusted advisors. This multifaceted role combines top-tier administrative leadership with lifestyle management, project execution, and operational support across a range of areas - including tax strategy, healthcare coordination, property oversight, and personal security.

Serving as the connective thread across family office functions, this individual will manage daily priorities, liaise with household staff and external partners, and anticipate needs with precision, discretion, and grace. The role is primarily based in the client’s Chicago office and includes occasional travel, as needed, to support the family.

This is a rare opportunity for a thoughtful, proactive professional to join a mission-driven environment and play a meaningful role in the care and continuity of a multi-generational family’s values and vision.

Key Responsibilities

Lifestyle & Household Management

• Act as a trusted liaison between the family, household staff, and professional advisors.

• Oversee scheduling, calendars, and personal logistics with precision and discretion.

• Plan and coordinate private and family events, travel arrangements (including private aviation), gifting, and other lifestyle requests.

• Manage vendor relationships across services such as art, real estate, interior design, wellness, and household operations.

• Provide oversight for multiple residential properties, including maintenance, upgrades, and compliance.

• Manage family vehicles: oversee service, registration, sales/purchases.

• Execute and track bill pay, reimbursements, and related account activity across personal and family entities.

Project & Administrative Oversight

• Track and manage key deliverables and special projects for family trusts, entities, and operating companies.

• Maintain well-organized digital and physical filing systems, including entity records and corporate minute books.

• Support coordination and documentation related to charitable initiatives, investments, and strategic family goals.

Tax, Finance & Compliance Support

• Partner with external tax advisors and accountants to support annual tax preparation and planning.

• Organize and submit relevant materials: charitable donations, K-1s, business deductions, and registrations.

• Liaise with financial institutions and wealth advisory teams to ensure accounts are maintained and reconciled accurately.

Health, Wellness & Security Coordination

• Manage family insurance plans and healthcare benefits; coordinate with third-party healthcare concierge services.

• Serve as a point of contact for emergent and ongoing security concerns in collaboration with professional advisors.

Qualifications

• Bachelor’s degree required; advanced degree or certification a plus.

• 10+ years of professional experience in private service, professional support, family office, executive support, or wealth management.

• Exceptional discretion and ability to maintain strict confidentiality.

• Excellent interpersonal, written, and verbal communication skills.

• Polished and professional presence; able to interface with high-profile individuals and stakeholders.

• Highly organized and detail-oriented, with an ability to manage multiple competing priorities.

• Proficient in Microsoft Office Suite and comfortable with CRMs; Salesforce experience preferred.

• Flexible and responsive, with a willingness to support needs outside standard business hours.

• Prior experience with event planning, concierge services, or household operations strongly preferred.
  
  Compensation: $150k+ based on experience.

We are seeking an exceptional Executive Assistant to support a senior executive operating in a fast-paced, high-impact environment. This is a unique opportunity for a polished, detail-driven professional to take ownership of complex scheduling, communications, and cross-functional coordination at the highest level. This individual will provide comprehensive administrative support, including managing complex calendars, handling confidential communications, overseeing department logistics, and coordinating special projects and day-to-day priorities on the executive’s behalf.

The Executive Assistant will also serve as a key point of contact for a broader team, offering administrative support to departmental leaders as needed. Success in this role requires the ability to work independently, exercise sound judgment, and communicate effectively with stakeholders at all levels. The ideal candidate possesses strong organizational skills, excellent written and verbal communication abilities, and a proactive mindset that enables them to anticipate needs and solve problems before they arise.

This is a trusted, high-visibility position that calls for discretion, professionalism, and the ability to thrive in a fast-paced, team-oriented environment.

The organization is grounded in the following guiding principles:

• Honesty and strong moral character
• Collaboration and mutual support
• Drive for excellence and high performance
• Openness and direct communication
• Ownership and responsibility
• Grit and perseverance

Essential Duties and Responsibilities

Executive & Administrative Support

• Provide proactive, day-to-day administrative support to a senior executive, including managing calendars, correspondence, phone communication, and confidential files.

• Serve as a liaison across departments, handling sensitive information with discretion and professionalism.

• Support a small team of senior leaders with general administrative needs as appropriate.

• Coordinate incoming and outgoing mail and assist with managing external correspondence, including thank-you notes and general inquiries.

Office & Logistics Coordination

• Organize and communicate the daily schedule, including meetings, events, media obligations, and personal commitments.

• Prepare meeting materials, order catering, and manage the setup and cleanup of meeting spaces.

• Ensure workspaces and shared team areas are clean, organized, and stocked.

• Maintain awareness of upcoming internal and external events that may require coordination or support.

Internal Communications

• Act as a communication hub for the senior executive and team, ensuring timely and accurate flow of information.

• Notify operations teams of any visitors and maintain visitor protocols.

• Build and maintain relationships with peer-level assistants and external contacts across aligned organizations.

• Monitor and manage internal communication tools such as Slack or other platforms.

Point of Contact for Family & Guests

• Serve as the primary liaison between the executive’s office and family members or personal guests.

• Coordinate family-facing logistics and experiences in collaboration with hospitality and HR teams.

• Provide support for event-day needs, such as ticketing, accommodations, and special requests.

• Proactively resolve any issues that arise and ensure a high-touch, concierge-level experience.

Budget & Expense Management

• Process departmental invoices and purchase orders in a timely and accurate manner.

• Track and reconcile executive expenses and assist team members with monthly reporting.

• Ensure all financial documentation is properly recorded and submitted according to internal procedures.

Travel Coordination

• Support travel planning for the executive and designated team members, including transportation, accommodations, and itineraries.

• Coordinate logistics for off-site meetings, events, and other engagements, ensuring all details are covered.

Access & Credentialing

• Assist with the organization of guest lists, passes, and credentials for events, meetings, and travel.

• Act as a liaison with relevant teams to ensure smooth entry and access for guests and partners.

Event & Meeting Preparation

• Support preparation for high-priority events and meetings, including agenda creation, document distribution, and post-event follow-up.

• Maintain reports and tracking documents for team development, performance insights, and operational planning.

• Handle data entry for key team metrics, reports, and presentation materials with accuracy and confidentiality.

Relationship Building & Representation

• Represent the executive’s office with professionalism in all internal and external communications.

• Support relationship-building efforts within the broader community by identifying opportunities for strategic engagement.

• Act as a positive ambassador for the organization in all interactions.

Cultural Alignment & Flexibility

• Be responsive, proactive, and adaptable in supporting team needs as they evolve.

• Maintain a high standard of professionalism and reliability in a fast-paced, team-oriented environment.

• Embrace a service-minded approach with a strong sense of discretion, urgency, and integrity.

• Be willing and able to work non-traditional hours, including evenings, weekends, and travel as needed.

Required Skills, Experience, and Abilities

• Minimum of three years of experience in a senior-level executive support role.

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Exceptional organizational skills and attention to detail, with the ability to manage multiple high-priority tasks simultaneously.

• Strong written and verbal communication skills; able to engage confidently with stakeholders at all levels.

• Proven judgment in handling confidential or sensitive information.

• Ability to work independently, prioritize effectively, and anticipate needs before they arise.

• Comfortable navigating shifting priorities in a high-pressure environment.

• Professional presence and ability to interact with discretion, empathy, and tact.

• Service-oriented mindset with a commitment to excellence and team collaboration.

• Willingness to work flexible hours, including evenings and weekends, and travel occasionally as required.

Additional Information

This is a full-time benefit eligible position. Our client is dedicated to creating and upholding a welcoming environment that celebrates diversity. Our client offers valuable benefits and competitive time-off policies to help you and your family lead healthy, balanced lives. Our client is an equal opportunity employer and values diversity at our company. They do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All requests for medical or religious accommodations to perform the stated job duties will be considered.

Compensation will range from $50,000-70,000K based on experience. 

We're constantly seeking talented candidates for our clients across various industries. If you’re interested in being considered for future roles, please upload your resume and contact information in the button below. We'll keep your details on file and reach out when a suitable opportunity arises.