Careers

We’re seeking a proactive Executive Assistant to support the Chief People Officer and Chief Financial Officer at a dynamic organization. This role requires strong problem-solving skills, attention to detail, and the ability to anticipate needs. If you're a resourceful professional who values efficiency and collaboration, we want to hear from you!

Responsibilities:

• Manage multiple priorities, ensuring timely execution.

• Coordinate meetings, drive projects, and facilitate communication.

• Oversee complex calendars and travel arrangements.

• Prepare and proof documents, presentations, and reports.

• Plan special events and large-scale meetings.

• Handle confidential materials with discretion.

• Anticipate executive needs and propose solutions.

Qualifications:

• 8-10+ years of experience in executive support or project management.

• Bachelor’s degree or equivalent experience.

• Proficiency in Microsoft & Google Suite (Excel, Slides, Docs, etc.).

• Experience with Salesforce, Slack, Adobe Acrobat, DocuSign, Zoom, and Teams is a plus.

• Strong critical thinking, problem-solving, and organizational skills.

• Personable with executive presence and stakeholder management experience.

• Occasional travel required; 2-3 days per week in the NY office.

Benefits:

• Compensation depends on experience: $110-125K.

• Medical, Dental, Vision, Life & Disability Insurance.

• 401k with Employer Match.

• Unlimited PTO & 14 Paid Holidays.

• Paid Parental Leave.

Are you passionate about working with a private family, helping with young children and creating a positive, nurturing home environment? We are seeking a Family Assistant who thrives in a household setting, acting as both a family assistant and a trusted provider. This role requires great experience with children in a school or daycare setting alongside a private household/residence. A track-record of stability is preferred. This role requires a caring, teacher-like approach when with the child. If you love working with kids and have experience balancing personal and family assistant tasks, this position offers an exciting opportunity to make a difference in a dynamic household.
Compensation depends on experience starting at $80K+ and up.

We are seeking a highly motivated Personal Assistant to support two Principals of a family office. Reporting to the CFO, this role offers an exciting opportunity to manage complex personal and professional responsibilities while growing into high-level project oversight. Ideal candidates thrive in fast-paced environments, handle multiple tasks with precision, and operate with discretion and a proactive mindset.

Key Responsibilities:

• Travel Coordination: Arrange complex domestic and international travel with seamless itineraries and contingency planning.

• Art Collection Management: Support the curation and care of an extensive art portfolio.

• Event Management: Plan and execute private events, ensuring flawless experiences.

• Project Oversight: Travel as needed to manage projects on-site, including NYC properties.

• Personal Tasks: Handle special projects and diverse personal requests for family members.

• Collaboration: Coordinate with the family office team and liaise professionally with principals.

• Real Estate Support: Assist with residential real estate operations, including vendor management and project facilitation.

Qualifications:

• 5-8 years of experience in corporate or family office settings.

• Strong organizational, multitasking, and communication skills.

• Technical proficiency in writing, proofreading, and project tracking.

• High EQ, discretion, and proactive problem-solving abilities.

• Flexible and eager to tackle challenges with enthusiasm.

Compensation ~$100-135K depending on experience.

This is a unique chance to work alongside leaders in a dynamic family office environment and make a meaningful impact. If you’re ready to bring your expertise to this role, we’d love to connect!

Kindly inquire for full job description.

We are seeking a highly organized and proactive Senior EA to support a HNW Principal. This role requires exceptional communication, discretion, and prior experience in a family office setting. While primarily remote, regular travel is required.

Key Responsibilities

• Oversee studio operations, scheduling, travel, and correspondence.

• Manage finances, invoices, and expense tracking.

• Lead projects, events, and vendor coordination.

• Handle HR processes, onboarding, and compliance.

• Archive key documents and provide light IT support.

Qualifications

• Availability to travel ~24 weeks/year.

• Strong problem-solving, multitasking, and leadership skills.

• Proficiency in Mac OS, Microsoft 365, and Adobe Suite.

• Bachelor’s degree required; Master’s preferred.

Competitive compensation depending on experience ~$120-$195K.

Full-time, salaried role with flexibility based on the Principal’s schedule.

Our client, a Burlingame-based venture capital firm, is looking for a stellar Events and Office Manager—someone who is equal parts people-person and operational pro. This role is about more than being friendly (though that matters)—it's about making the entire workplace hum with efficiency. From ensuring the fridge is stocked and conference rooms are guest-ready, to coordinating vendors, handling deliveries, and welcoming entrepreneurs through the door, you’ll be the engine behind a warm, polished, and well-run environment.

You’ll also take the lead on events—ranging from intimate founder lunches to high-profile investor gatherings and marquee annual celebrations. If you thrive on logistics, live for checklists, and genuinely love hosting—someone who instinctively takes care of people and details—this role was made for you.

This is a hands-on, high-impact role that touches every part of the firm—from team culture and day-to-day operations of the office. Your work will shape the experience for everyone who walks through the door—and your ability to anticipate needs, sweat the small stuff, and bring a sense of care to everything you do will make you indispensable.

What You’ll Do

Office & Culture Management

• Be the face of the office—greet guests, manage deliveries, answer the phone, and make everyone feel welcome.

• Keep the office space running smoothly and looking its best: supplies, vendors, maintenance, fridge-stocking, and everything in between.

• Liaise with building management and external vendors to ensure a seamless day-to-day environment.

• Manage and maintain a warm, polished, and functional workspace that reflects company values.

• Lead day-to-day cultural moments: birthdays, team lunches, welcome gifts, and thoughtful surprises that bring joy and connection.

• Provide light executive administrative support as needed, including calendaring, travel coordination, and logistical assistance.

People & Workplace and Event Experience

• Plan and host a wide range of events—from internal team celebrations to founder roundtables and investor gatherings.

• Own all logistics: planning, budgets, guest lists, vendor coordination, communications, and day-of execution.

• Drive 2 marquee events annually, including external community events or firm-hosted summits.

• Bring creativity and thoughtfulness to every detail—creating memorable, high-touch experiences.

• Partner closely with the investment and operations teams to support founder and portfolio-related activations.

• Help shape the internal employee experience through onboarding, team engagement, and internal ops.

• Gifting: Baby Gifts, Birthdays, Milestone, Sympathy, and more.

• Maintain internal tools that foster community, like a CRM of team/founder preferences, celebrations, and feedback loops.

• Regularly gather input from the team to improve the space, processes, and experiences.

• Take initiative on special projects and step in wherever support is needed.

Who You Are

• Warm, personable, and naturally hospitable—people love being around you.

• Highly organized and operationally excellent—you’re a checklist person and a follow-through pro.

• Comfortable managing multiple threads at once and always thinking two steps ahead.

• Equally happy stocking the fridge and running a VIP event.

• Experienced in event planning, workplace ops, or hospitality. 

• Thrive in an in-person, dynamic, high-touch environment.

The Details

• Competitive salary: $100K–$125K.

• Health, dental, and vision insurance.

• 401(k) Program.

• Equity eligibility.

• Flexible PTO + standard holidays
  A tight-knit, thoughtful team that values creativity, execution, and a great sense of humor.

• A long-term opportunity to shape culture and experiences in a meaningful way.
  

We are seeking an efficient, experienced, and solutions-focused Executive Personal Assistant to provide support to a highly successful and dynamic Principal. This role demands an individual who thrives in both professional and personal support responsibilities, maintaining the highest level of adaptability, commitment, and confidentiality. The ideal candidate has strong organizational skills and a commitment to thoughtful and meaningful support service.

Key Responsibilities:

• Seamlessly manage professional and personal calendars, ensuring alignment with all priorities.

• Serve as the Principal’s trusted partner across both professional and personal worlds, blending responsibilities with thought and intention.

• Act as the Principal’s gatekeeper and liaison, maintaining positive and professional communication with colleagues and all stakeholders.

• Respond promptly and thoughtfully to texts, emails, and calls, ensuring the Principal’s needs are met with agility and enthusiasm.

• Coordinate complex travel, including flights, accommodations, transportation, and activities; both domestic and international travel.

• Manage personal tasks such as overseeing household projects, coordinating children’s schedules and organizing personal events.

• Handle personal errands and occasional home projects, ensuring the residence is maintained at the highest standards (including researching and/or scheduling outside vendors/providers).

• Support involvement in board and non-profit responsibilities, coordinating schedules and communications as needed.

• Draft correspondence, manage mailing lists, and assist with thank-you notes, letters, and personal acknowledgments.

• Oversee and complete personal and professional projects with care and precision, ensuring timely and high-quality execution.

• Anticipate needs and present proactive solutions to the Principal, demonstrating initiative and strong problem-solving skills.

Qualities & Skills Required:

• Discretion and trust: confidentiality and sound judgment are critical.

• Values-driven: a strong moral compass, integrity and empathy is essential

• Responsiveness: timely communication (emails, texts, phone calls).

• Strong communication skills: articulate and professional in both written and verbal interactions.

• Organization: detail-oriented and capable of managing multiple priorities simultaneously

• Adaptable and agile: comfortable with blurred lines between personal and professional responsibilities, maintaining the same level of commitment to both.

• Service-oriented mindset: enthusiastic about providing high-quality support, with a genuine desire to "make it happen" for the Principal, family, and partners.

Preferred Experience:

• Experience supporting a high-level executive or entrepreneur.

• Expertise in managing detailed and dynamic travel itineraries and logistics.

• Flexibility to pivot between office, home-based, and remote responsibilities.

• Experience managing professional and personal projects and priorities simultaneously.

• Bay Area residency with knowledge of the local area.

Additional Information:

This is a fantastic opportunity to work closely with a visionary Principal who values community, family, and excellence. The role requires the ability to travel as needed, with occasional remote work days and the need to be on-site for specific tasks and events.

If you are a proactive and passionate individual who thrives in a fast-paced environment, please reach out!

Compensation depending on experience ~$150-$180k.

We are seeking an accomplished and discreet Director of Estates/Estate Manager to oversee the operations of a luxurious 10+ acre estate in Bel Air, California, and manage secondary properties and manicured grounds on site. The ideal candidate will possess extensive experience in managing high-end properties and staff for UHNW individuals, ensuring the highest standards of service, maintenance, and confidentiality.​

Key Responsibilities

Estate Operations Management

• Oversee day-to-day operations of the estate and residences, ensuring seamless functionality and presentation at all times.

• Implement existing Standard Operating Procedures (SOPs) and comprehensive House Manuals for each property.

• Coordinate and supervise maintenance schedules, renovations, and special projects with interior designers and vendors, ensuring minimal disruption to the principals.

• Manage household inventories, including art collections, wine cellars, and luxury vehicles, maintaining detailed records.​

• Provide concierge services for principals related to calendar management, scheduling and confirming appointments/reservations, research, and correspondence.

Staff Leadership & Development

• Recruit, train, and manage a diverse team of household staff, including but not limited to chefs, housekeepers, security personnel, and chauffeurs.

• Conduct regular performance evaluations and provide ongoing professional development opportunities.

• Foster a culture of excellence, discretion, and service-mindedness among all staff members.

• Work in conjunction with private flight department/pilots and yacht personnel.

Financial Oversight

• Develop and manage annual budgets for each property, ensuring cost-effective operations without compromising quality.

• Oversee all financial transactions, including payroll, vendor payments, and expense reporting, with meticulous attention to detail.

• Negotiate contracts with service providers and vendors, ensuring favorable terms and high-quality service delivery.​

Event Planning & Execution

• Plan and execute private events and gatherings, coordinating all aspects from concept to completion.

• Liaise with event planners, caterers, and other vendors to ensure events meet the principals' expectations and standards.​

Security & Confidentiality

• Implement and maintain advanced security protocols to ensure the safety and privacy of the principals and properties.

• Coordinate with onsite security team, third-party security vendors and personnel, and local authorities as necessary, maintaining a proactive approach to risk management.

• Uphold the highest levels of confidentiality and discretion in all matters concerning the principals and their assets.​

Qualifications

• Minimum of 10 years of experience in estate management for UHNW individuals or families.

• Proven track record of managing high-value properties and household staff.

• Exceptional organizational, leadership, and communication skills.

• Strong financial acumen with experience in budgeting and expense management.

• In-depth knowledge of luxury property maintenance, fine art, and high-end furnishings.

• Ability to handle sensitive information with the utmost confidentiality.

• Flexibility to travel and adapt to the dynamic needs of UHNW principals.

We're constantly seeking talented candidates for our clients across various industries. If you’re interested in being considered for future roles, please upload your resume and contact information in the button below. We'll keep your details on file and reach out when a suitable opportunity arises.